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Information Search Plan Using PICOT & SPICE Frameworks
What is an Information Search Plan?
An information search plan is a systematic, structured strategy used by researchers to identify, retrieve, and map relevant literature from databases and other sources. It converts a broad research topic into a precise, reproducible query. Without a structured plan, literature searching becomes unsystematic, introduces bias, and produces either too many irrelevant results or misses key evidence.
Frameworks like PICOT and SPICE provide the scaffolding for this process - they break a research question into discrete, searchable components, each of which becomes a cluster of search terms.
PART 1: THE PICOT FRAMEWORK
Definition
PICOT stands for:
| Letter | Element | Meaning |
|---|
| P | Population / Problem | The sample of subjects or the clinical problem being addressed |
| I | Intervention | What is being tested - therapy, prevention, diagnosis, or exposure |
| C | Comparison | The main intervention being compared with (e.g., placebo, standard care) |
| O | Outcome | The main results being examined and assessed |
| T | Time frame | Duration of treatment and follow-up assessment |
Source: Sabiston Textbook of Surgery, TABLE 6.1 - PICOT Framework for Evaluating Research Questions
When to Use PICOT
PICOT is best suited for:
- Quantitative, intervention-based clinical research questions
- Systematic reviews and RCTs
- Evidence-based clinical practice appraisal
- Evaluating therapeutic, preventive, or diagnostic interventions
The PICOT framework provides a systematic process for determining whether studies are valid and relevant to clinical practice - it prompts the researcher to ask: Is the population comparable? Is the intervention novel? Are comparators valid? Are outcomes reliable? Does the time frame match what matters to patients? (Sabiston Textbook of Surgery, p.108)
Process: Building a PICOT Search Plan
Step 1 - Identify each element of the question
Decompose your research question into all five components.
Step 2 - Generate keywords and synonyms for each element
For each element, list all relevant MeSH terms, synonyms, and variant spellings.
Step 3 - Combine using Boolean operators
- Use OR to combine synonyms within the same element (broadens search)
- Use AND to combine across different elements (narrows search)
- Use NOT to exclude irrelevant terms
Step 4 - Apply to databases
Run the string in PubMed, CINAHL, Cochrane Library, EMBASE, Scopus, etc.
Step 5 - Refine and iterate
If too many results: add more AND conditions or restrict to title/abstract. If too few: remove the C or T element (these are optional filters).
Practical Application: PICOT Example (Eczema)
Research Question: In adult patients with atopic eczema, does topical tacrolimus reduce SCORAD scores more than topical hydrocortisone over 8 weeks?
| Element | Content | Search Terms |
|---|
| P | Adult patients with atopic eczema | "atopic eczema" OR "atopic dermatitis" OR "eczema" AND "adults" |
| I | Topical tacrolimus | "tacrolimus" OR "Protopic" OR "calcineurin inhibitor" |
| C | Topical hydrocortisone | "hydrocortisone" OR "topical corticosteroid" OR "TCS" |
| O | Reduction in SCORAD score | "SCORAD" OR "EASI" OR "severity score" OR "treatment response" |
| T | 8 weeks | "8 weeks" OR "short-term" OR "2 months" |
Search String:
("atopic dermatitis" OR "eczema") AND ("tacrolimus" OR "calcineurin inhibitor") AND ("hydrocortisone" OR "corticosteroid") AND ("SCORAD" OR "severity score")
PART 2: THE SPICE FRAMEWORK
Definition
SPICE stands for:
| Letter | Element | Meaning |
|---|
| S | Setting | Where the study takes place - the location, context, or environment |
| P | Perspective | Who is the group being studied - the stakeholder, user, or population |
| I | Intervention / Interest | What is being introduced, studied, or evaluated |
| C | Comparison | The alternative strategy being compared to the intervention (may include no intervention) |
| E | Evaluation | The result or outcome measures used to determine success |
When to Use SPICE
SPICE is best suited for:
- Qualitative research and mixed-methods studies
- Health services research - exploring experiences, perceptions, or attitudes
- Policy and practice questions where context and stakeholder perspective matter
- When the "where" and "who" (setting + perspective) are as important as the "what"
- Questions that cannot be answered by an RCT alone
SPICE is particularly valuable when researching topics like patient satisfaction, health professional experiences, service delivery models, or implementation of programs in specific settings.
Process: Building a SPICE Search Plan
Step 1 - Define the setting clearly
Is it a hospital, community clinic, school, home-care setting, rural area? This anchors the context.
Step 2 - Identify the perspective
Who are the stakeholders? Patients, nurses, caregivers, policymakers, teachers? Their viewpoint is the lens of the study.
Step 3 - Clarify the intervention/phenomenon of interest
What practice, program, or phenomenon is being explored?
Step 4 - Determine the comparison (if applicable)
In qualitative research, comparison may be absent or may refer to a contrasting experience or condition.
Step 5 - Specify the evaluation criteria
What measures or indicators define success or improvement? These may be qualitative (themes, perceptions) or quantitative (rates, scores).
Step 6 - Generate terms, apply Boolean logic, search databases
Same Boolean approach as PICOT, but the S and P elements add contextual filters.
Practical Application: SPICE Example (Eczema)
Research Question: What are the experiences of mothers in primary care settings regarding the management of their children's eczema?
| Element | Content | Search Terms |
|---|
| S | Primary care / community health setting | "primary care" OR "general practice" OR "community health" |
| P | Mothers / caregivers of children with eczema | "mothers" OR "caregivers" OR "parents" AND "children" OR "pediatric" |
| I | Eczema management / treatment | "eczema management" OR "atopic dermatitis care" OR "emollient therapy" |
| C | Self-management vs. clinician-directed care | "self-management" OR "patient education" |
| E | Experience, satisfaction, quality of life, adherence | "experience" OR "perception" OR "adherence" OR "quality of life" |
Search String:
("primary care" OR "community health") AND ("mothers" OR "caregivers") AND ("eczema" OR "atopic dermatitis") AND ("experience" OR "perception" OR "adherence")
PART 3: PICOT vs. SPICE - Comparison
| Feature | PICOT | SPICE |
|---|
| Best for | Quantitative, clinical, intervention studies | Qualitative, health services, policy research |
| Focus | What treatment works | What do stakeholders experience or need |
| Setting emphasis | Not explicitly included | Central element (S) |
| Stakeholder perspective | Implicit in Population | Explicit element (P) |
| Outcome type | Measurable clinical outcomes | Evaluative - may be qualitative or quantitative |
| Typical study types | RCTs, systematic reviews, cohort studies | Phenomenology, grounded theory, mixed methods |
| Literature databases | PubMed, Cochrane, EMBASE | CINAHL, PsycINFO, EMBASE, Qualitative databases |
PART 4: PRACTICAL APPLICATION IN LITERATURE MAPPING
Literature mapping is the process of visually and systematically organizing what is already known about a topic - identifying themes, gaps, contradictions, and areas needing further research. PICOT and SPICE are the engines that drive it.
Step-by-Step Process of Literature Mapping Using These Frameworks
Step 1 - Formulate the research question using PICOT or SPICE
Choose the framework based on the nature of your question (quantitative = PICOT; qualitative/service-based = SPICE).
Step 2 - Generate a comprehensive search string
Use the elements of the framework to create synonym clusters, then combine with Boolean operators.
Step 3 - Select appropriate databases
- PICOT questions: PubMed/MEDLINE, Cochrane, EMBASE, Scopus
- SPICE questions: CINAHL, PsycINFO, Web of Science, grey literature sources
Step 4 - Apply inclusion/exclusion criteria
Filter by: date range, study design, language, age group, publication type. These criteria directly map back to your PICOT/SPICE elements.
Step 5 - Screen and extract results
- Title and abstract screening (first pass)
- Full-text screening (second pass)
- Use tools like Covidence, Rayyan, or Zotero
Step 6 - Build the literature map
Organize the retrieved literature into:
- Themes (what topics does the literature cover)
- Gaps (what has not been studied - these become your research rationale)
- Contradictions (where studies disagree - these guide your hypothesis)
- Evidence strength (RCTs vs. observational vs. qualitative)
Step 7 - Present as a visual or tabular map
A literature map can take the form of:
- A concept map showing relationships between studies
- A PRISMA flow diagram showing inclusion/exclusion
- A summary table with Author, Year, Design, Population, Intervention, Outcome
Literature Mapping - Applied Example (Eczema, PICOT + SPICE)
| Framework | Question | What the Map Reveals |
|---|
| PICOT | Does tacrolimus reduce SCORAD vs. hydrocortisone in adults over 8 weeks? | 12 RCTs found; most show tacrolimus superior for moderate-severe disease; gap: no long-term (>1 year) RCT data |
| SPICE | How do mothers in primary care manage their child's eczema? | 8 qualitative studies found; key themes: fear of steroid use, poor adherence to emollients, need for better GP education; gap: no studies from low-income settings |
The two frameworks together give a 360-degree literature map - one quantitative (what works) and one qualitative (why it may or may not be implemented).
Summary
- PICOT is a structured tool for quantitative clinical research - it frames intervention-based questions and drives database searching through defined, comparable components of population, intervention, comparator, outcome, and time.
- SPICE is its qualitative counterpart - it frames experiential, contextual questions by anchoring the search in setting and stakeholder perspective.
- Together, they form a complete information search plan that ensures systematic, transparent, reproducible literature retrieval.
- In literature mapping, both frameworks act as filters - ensuring that retrieved studies are directly relevant to the research question and that gaps in evidence are clearly visible and documentable.