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active passive voice conversational English practical examples grammar

python -c "from pypdf import PdfReader; p='/tmp/workspace/attachments/845379bc-97d6-4325-94da-838a1503e8a1/DOC-20260908-WA0034.pdf'; r=PdfReader(p); print('PAGES',len(r.pages)); [print('\\n--- PAGE',i+1,'---\\n',page.extract_text() or '[NO EXTRACTABLE TEXT]') for i,page in enumerate(r.pages)]"

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mkdir -p "/tmp/workspace/voice-conversation-handbook/src" "/tmp/workspace/voice-conversation-handbook/output" && python - <<'PY' from reportlab.lib.pagesizes import A4 from reportlab.lib import colors from reportlab.lib.styles import getSampleStyleSheet, ParagraphStyle from reportlab.lib.enums import TA_CENTER, TA_LEFT from reportlab.platypus import SimpleDocTemplate, Paragraph, Spacer, Table, TableStyle, PageBreak, KeepTogether from reportlab.lib.units import cm from reportlab.pdfbase.pdfmetrics import stringWidth from reportlab.lib.colors import HexColor from reportlab.pdfbase.ttfonts import TTFont from reportlab.pdfbase import pdfmetrics from reportlab.lib.fonts import addMapping from reportlab.pdfgen import canvas from reportlab.lib.utils import ImageReader out='/tmp/workspace/voice-conversation-handbook/output/Practical_Active_Passive_Conversation_Handbook.pdf' # All entries are replies / statements, intentionally not questions. passive = [ ('Negotiation', 'The negotiation will be chaired by our appointed moderator tomorrow.'), ('Board decision', 'The vote was postponed by the board because more information was needed.'), ('Research', 'The results are being verified by the research team at the moment.'), ('Briefing', 'The briefing note has been prepared by the communications department.'), ('Report', 'The final report will be published by the team on Friday.'), ('Security', 'The security flaw has been resolved by the engineers.'), ('Budget', 'The budget had already been approved before the merger.'), ('Policy', 'The policy is being revised now to reflect the new rules.'), ('Recommendation', 'The recommendation could be reconsidered by the panel next week.'), ('Applicants', 'The applicants should be notified about the delay today.'), ('Audit', 'A few irregularities were identified by the auditors.'), ('Media', 'The statement might be interpreted differently by the media.'), ('Witnesses', 'Several witnesses have been excluded from the review.'), ('Agency', 'The findings will be released by the agency next week.'), ('Agreement', 'The implementation of the agreement is being monitored closely.'), ('Editing', 'The disputed paragraph was removed by the editor.'), ('Proposal', 'The earlier proposal had been rejected by the committee.'), ('Delivery', 'The delivery date can be guaranteed by the company.'), ('Schedule', 'The delegates were given the updated schedule this morning.'), ('Contract', 'The candidate has been offered a revised contract.'), ('Public feedback', 'The public is being asked to comment before the deadline.'), ('Complaint', 'The complaint was dealt with last month.'), ('Evidence', 'This evidence should be treated with caution.'), ('Change', 'You were informed about the change by email.'), ('Keynote', 'The keynote address is expected to be delivered by the invited speaker.'), ('Minister', 'It is widely believed that the minister will resign.'), ('Error', 'The error could have been prevented with an extra check.'), ('Investigation', 'The investigation will have been completed by the end of the month.'), ('Agreement', 'The agreement must be signed before midnight.'), ('Proposal', 'The proposal was turned down after the discussion.'), ('Winners', 'The winners are going to be announced tonight.'), ('Software', 'The new software has been installed by the technicians.'), ('Interviews', 'The witnesses were being interviewed by the team.'), ('Memo', 'The confidential memo could have been leaked by someone.'), ('Impact', 'The long-term impact will be evaluated after six months.'), ] active = [ ('Negotiation', 'Our appointed moderator will chair the negotiation tomorrow.'), ('Board decision', 'The board postponed the vote because it needed more information.'), ('Research', 'The research team is verifying the results at the moment.'), ('Briefing', 'The communications department has prepared the briefing note.'), ('Report', 'The team will publish the final report on Friday.'), ('Security', 'The engineers have resolved the security flaw.'), ('Budget', 'The directors had already approved the budget before the merger.'), ('Policy', 'The team is revising the policy now to reflect the new rules.'), ('Recommendation', 'The panel could reconsider the recommendation next week.'), ('Applicants', 'The recruitment team should notify the applicants about the delay today.'), ('Audit', 'The auditors identified a few irregularities.'), ('Media', 'The media might interpret the statement differently.'), ('Witnesses', 'The review team has excluded several witnesses from the review.'), ('Agency', 'The agency will release the findings next week.'), ('Agreement', 'Our project lead is monitoring the implementation of the agreement closely.'), ('Editing', 'The editor removed the disputed paragraph.'), ('Proposal', 'The committee had rejected the earlier proposal.'), ('Delivery', 'The company can guarantee the delivery date.'), ('Schedule', 'The organisers gave the delegates the updated schedule this morning.'), ('Contract', 'The company has offered the candidate a revised contract.'), ('Public feedback', 'The organisers are asking the public to comment before the deadline.'), ('Complaint', 'Customer support dealt with the complaint last month.'), ('Evidence', 'We should treat this evidence with caution.'), ('Change', 'We informed you about the change by email.'), ('Keynote', 'The invited speaker is expected to deliver the keynote address.'), ('Minister', 'Many people believe that the minister will resign.'), ('Error', 'The team could have prevented the error with an extra check.'), ('Investigation', 'The team will have completed the investigation by the end of the month.'), ('Agreement', 'The parties must sign the agreement before midnight.'), ('Proposal', 'The committee turned down the proposal after the discussion.'), ('Winners', 'The host is going to announce the winners tonight.'), ('Software', 'The technicians have installed the new software.'), ('Interviews', 'The team was interviewing the witnesses.'), ('Memo', 'Someone could have leaked the confidential memo.'), ('Impact', 'The team will evaluate the long-term impact after six months.'), ] class NumberedCanvas(canvas.Canvas): def __init__(self, *args, **kwargs): canvas.Canvas.__init__(self,*args,**kwargs); self.pages=[] def showPage(self): self.pages.append(dict(self.__dict__)); self._startPage() def save(self): page_count=len(self.pages) for state in self.pages: self.__dict__.update(state) self.setFillColor(HexColor('#0C4A6E')) self.setFont('Helvetica-Bold', 8.5) self.drawString(1.55*cm, 1.0*cm, 'Practical Active & Passive Voice') self.setFillColor(HexColor('#64748B')) self.setFont('Helvetica', 8.5) self.drawRightString(19.45*cm, 1.0*cm, f'Page {self._pageNumber} of {page_count}') self.showPage() canvas.Canvas.save(self) styles=getSampleStyleSheet() styles.add(ParagraphStyle(name='TitleCustom', parent=styles['Title'], fontName='Helvetica-Bold', fontSize=29, leading=34, alignment=TA_CENTER, textColor=HexColor('#FFFFFF'), spaceAfter=12)) styles.add(ParagraphStyle(name='Subtitle', parent=styles['Normal'], fontName='Helvetica', fontSize=13, leading=18, alignment=TA_CENTER, textColor=HexColor('#E0F2FE'))) styles.add(ParagraphStyle(name='H1Custom', parent=styles['Heading1'], fontName='Helvetica-Bold', fontSize=20, leading=24, textColor=HexColor('#0F766E'), spaceBefore=4, spaceAfter=9)) styles.add(ParagraphStyle(name='BodyCustom', parent=styles['BodyText'], fontName='Helvetica', fontSize=10.4, leading=14, textColor=HexColor('#1E293B'), spaceAfter=7)) styles.add(ParagraphStyle(name='Small', parent=styles['BodyText'], fontName='Helvetica', fontSize=8.9, leading=11.8, textColor=HexColor('#334155'))) styles.add(ParagraphStyle(name='Example', parent=styles['BodyText'], fontName='Helvetica', fontSize=10.2, leading=13.4, textColor=HexColor('#1E293B'))) story=[] # cover cover = Table([[Paragraph('PRACTICAL<br/>ACTIVE &amp; PASSIVE<br/>VOICE', styles['TitleCustom'])], [Paragraph('A colourful speaking handbook with natural, real-life replies', styles['Subtitle'])]], colWidths=[17.5*cm], rowHeights=[6.3*cm,1.7*cm]) cover.setStyle(TableStyle([('BACKGROUND',(0,0),(-1,-1),HexColor('#0F766E')),('VALIGN',(0,0),(-1,-1),'MIDDLE'),('LEFTPADDING',(0,0),(-1,-1),20),('RIGHTPADDING',(0,0),(-1,-1),20),('TOPPADDING',(0,0),(-1,-1),18),('BOTTOMPADDING',(0,0),(-1,-1),18)])) story += [Spacer(1,4.3*cm),cover,Spacer(1,0.8*cm)] intro=Table([[Paragraph('<b>Speaking rule</b><br/>Every model in this handbook is a complete reply. None begins with a question word. Use these lines when you need to give information clearly in a meeting, office, school, interview, or daily conversation.', styles['BodyCustom'])]],colWidths=[17.5*cm]) intro.setStyle(TableStyle([('BACKGROUND',(0,0),(-1,-1),HexColor('#FEF3C7')),('BOX',(0,0),(-1,-1),0.8,HexColor('#F59E0B')),('LEFTPADDING',(0,0),(-1,-1),16),('RIGHTPADDING',(0,0),(-1,-1),16),('TOPPADDING',(0,0),(-1,-1),12),('BOTTOMPADDING',(0,0),(-1,-1),12)])) story.append(intro); story.append(PageBreak()) # guide page story.append(Paragraph('How to choose the right voice',styles['H1Custom'])) info = [ ('<b>Use active voice</b><br/>Name the person or group doing the action. It sounds direct and natural: <i>The team will publish the report.</i>'), ('<b>Use passive voice</b><br/>Focus on the result, object, or action. It is useful if the doer is unknown or less important: <i>The report will be published on Friday.</i>'), ('<b>Natural reply pattern</b><br/>Start with the useful information, not a question word: <i>The report will be ready tomorrow.</i>'), ('<b>Good speaking habit</b><br/>Drop “by someone” when it is obvious or unnecessary. Say <i>The door was locked</i>, not <i>The door was locked by someone.</i>'), ] for i,t in enumerate(info): box=Table([[Paragraph(t,styles['BodyCustom'])]],colWidths=[17.5*cm]) palette=[('#E0F2FE','#0284C7'),('#DCFCE7','#16A34A'),('#FCE7F3','#DB2777'),('#F3E8FF','#7E22CE')][i] box.setStyle(TableStyle([('BACKGROUND',(0,0),(-1,-1),HexColor(palette[0])),('LINEBEFORE',(0,0),(0,-1),5,HexColor(palette[1])),('LEFTPADDING',(0,0),(-1,-1),14),('RIGHTPADDING',(0,0),(-1,-1),14),('TOPPADDING',(0,0),(-1,-1),9),('BOTTOMPADDING',(0,0),(-1,-1),9)])) story += [box,Spacer(1,0.28*cm)] story.append(Spacer(1,0.2*cm)) story.append(Paragraph('Quick formula',styles['H1Custom'])) formula=Table([ [Paragraph('<b>Active</b>',styles['BodyCustom']),Paragraph('<b>Person / group + action + result</b><br/>The engineers fixed the issue.',styles['BodyCustom'])], [Paragraph('<b>Passive</b>',styles['BodyCustom']),Paragraph('<b>Result + be + past participle (+ by person / group)</b><br/>The issue was fixed by the engineers.',styles['BodyCustom'])] ],colWidths=[4*cm,13.5*cm]) formula.setStyle(TableStyle([('BACKGROUND',(0,0),(-1,0),HexColor('#CCFBF1')),('BACKGROUND',(0,1),(-1,1),HexColor('#ECFEFF')),('GRID',(0,0),(-1,-1),0.5,HexColor('#99F6E4')),('VALIGN',(0,0),(-1,-1),'TOP'),('LEFTPADDING',(0,0),(-1,-1),10),('RIGHTPADDING',(0,0),(-1,-1),10),('TOPPADDING',(0,0),(-1,-1),8),('BOTTOMPADDING',(0,0),(-1,-1),8)])) story += [formula,PageBreak()] def make_section(title, label, data, shade, accent): story.append(Paragraph(title,styles['H1Custom'])) story.append(Paragraph('Use these as complete answers in real conversations. The wording is practical, polite, and natural for speaking.',styles['BodyCustom'])) for start in range(0,len(data),9): rows=[[Paragraph('<b>No.</b>',styles['Small']),Paragraph('<b>Situation</b>',styles['Small']),Paragraph(f'<b>{label}</b>',styles['Small'])]] for idx,(context,line) in enumerate(data[start:start+9],start+1): rows.append([Paragraph(str(idx),styles['Small']),Paragraph(context,styles['Small']),Paragraph(line,styles['Example'])]) t=Table(rows,colWidths=[1.0*cm,3.2*cm,13.3*cm],repeatRows=1) style=[('BACKGROUND',(0,0),(-1,0),HexColor(accent)),('TEXTCOLOR',(0,0),(-1,0),colors.white),('GRID',(0,0),(-1,-1),0.35,HexColor('#CBD5E1')),('VALIGN',(0,0),(-1,-1),'TOP'),('LEFTPADDING',(0,0),(-1,-1),7),('RIGHTPADDING',(0,0),(-1,-1),7),('TOPPADDING',(0,0),(-1,-1),6),('BOTTOMPADDING',(0,0),(-1,-1),6)] for r in range(1,len(rows)): if r%2: style.append(('BACKGROUND',(0,r),(-1,r),HexColor(shade))) t.setStyle(TableStyle(style)); story.append(t) if start+9 < len(data): story.append(PageBreak()); story.append(Paragraph(title+' (continued)',styles['H1Custom'])) story.append(PageBreak()) make_section('Part 1 - Passive voice replies','Passive conversation answer',passive,'#F0FDFA','#0F766E') make_section('Part 2 - Active voice replies','Active conversation answer',active,'#EFF6FF','#1D4ED8') story.append(Paragraph('Final speaking checklist',styles['H1Custom'])) checks=[ 'Begin with the information your listener needs.', 'Use active voice to sound direct: “The team completed the work.”', 'Use passive voice to focus on the result: “The work has been completed.”', 'Keep the doer only when it matters: “The engineer fixed the issue.”', 'Use a time phrase when helpful: “The update will be sent this afternoon.”', ] for c in checks: story.append(Paragraph('• '+c,styles['BodyCustom'])) story.append(Spacer(1,0.5*cm)) closing=Table([[Paragraph('<b>Remember:</b> The best spoken answer is clear, complete, and easy to understand. Start with the result or the person doing the action, rather than beginning with a question word.',styles['BodyCustom'])]],colWidths=[17.5*cm]) closing.setStyle(TableStyle([('BACKGROUND',(0,0),(-1,-1),HexColor('#FFEDD5')),('BOX',(0,0),(-1,-1),1,HexColor('#F97316')),('LEFTPADDING',(0,0),(-1,-1),13),('RIGHTPADDING',(0,0),(-1,-1),13),('TOPPADDING',(0,0),(-1,-1),10),('BOTTOMPADDING',(0,0),(-1,-1),10)])) story.append(closing) doc=SimpleDocTemplate(out,pagesize=A4,rightMargin=1.55*cm,leftMargin=1.55*cm,topMargin=1.4*cm,bottomMargin=1.55*cm,title='Practical Active and Passive Voice Conversation Handbook',author='Orris') doc.build(story,canvasmaker=NumberedCanvas) print(out) PY python -c "from pypdf import PdfReader; p='/tmp/workspace/voice-conversation-handbook/output/Practical_Active_Passive_Conversation_Handbook.pdf'; r=PdfReader(p); print('pages=',len(r.pages),'size=',__import__('os').path.getsize(p)); print(r.pages[0].extract_text()[:280]); print(r.pages[-1].extract_text()[:300])"