1. General survey: build, nourishment, and appearance
In a clinical examination, build and nutritional status are recorded separately:
- Build/body habitus: overall body frame and muscle-fat development in relation to height and age.
- Nutritional status: whether nutritional reserves appear adequate, depleted, or excessive, supported by objective measurements.
A traditional surgical general survey includes noting “build, emaciation, anaemia, jaundice,” followed by vital signs. S. Das: A Manual on Clinical Surgery, 13th ed., p. 490.
A. Build: mild, moderate, or good?
These labels are descriptive clinical terms, not validated measurement scales. They should not be used alone to diagnose malnutrition. Prefer terms below and support them with height, weight, BMI, muscle mass, and physical findings.
| Term used in case sheet | Practical interpretation | What to look for |
|---|
| Poorly built / thin build | Small frame or low muscle and fat stores for height | Prominent clavicles/ribs, reduced deltoid and temporal muscle bulk, little subcutaneous fat, loose clothing |
| Moderately built | Average frame and reasonably proportionate muscle and fat mass | No marked wasting or obesity; limbs and trunk proportionate |
| Well built / good build | A proportionate, well-developed frame with adequate apparent muscle mass | Good skeletal-muscle development, no obvious wasting, not necessarily overweight |
| Obese build | Excess adiposity | Increased abdominal or generalized fat deposition, high BMI and/or waist circumference |
| Cachectic / emaciated | Severe loss of weight, muscle, and fat, usually associated with chronic illness | Marked temporal hollowing, prominent bones, severe muscle wasting, loss of subcutaneous fat |
Better wording
Instead of writing only “good build,” document:
“Moderately built, proportionately nourished; no obvious muscle wasting or oedema.”
or
“Thin build with visible temporal and proximal muscle wasting and reduced subcutaneous fat. BMI 17.2 kg/m², consistent with underweight.”
Do not equate a good build with good nutrition. A muscular person can have nutritional deficiencies, and a person with obesity can have protein or micronutrient malnutrition.
B. Nutritional status: how to assess and record it
1. Use anthropometry first
For a non-pregnant adult, calculate:
[
\text{BMI} = \frac{\text{weight in kg}}{\text{height in m}^2}
]
| Adult BMI | Suggested record |
|---|
| <18.5 kg/m² | Underweight |
| 18.5-24.9 kg/m² | Normal weight |
| 25.0-29.9 kg/m² | Overweight |
| ≥30 kg/m² | Obesity |
WHO defines BMI as weight in kilograms divided by height in metres squared, with overweight at BMI ≥25 kg/m² and obesity at BMI ≥30 kg/m², as described in the
WHO BMI guidance.
BMI is a screening measure, not a full nutritional assessment. It may be misleading in oedema, ascites, pregnancy, highly muscular people, amputees, and some older adults.
2. Look for clinical evidence
Assess:
- Recent unintentional weight loss: amount and duration
- Dietary intake: reduced appetite, swallowing difficulty, vomiting, chronic diarrhoea, food insecurity
- Muscle loss: temples, clavicles, shoulders, interossei, thighs, calves
- Loss of fat stores: orbital fat, triceps, ribs
- Fluid accumulation: bilateral pedal oedema, ascites, which can mask weight loss
- Deficiency signs: pallor, glossitis, angular cheilitis, dermatitis, brittle hair, poor wound healing
- Functional status: weakness, reduced hand-grip strength, poor exercise capacity
Practical nutritional labels
| Documentation label | When appropriate |
|---|
| Well nourished / adequately nourished | Stable weight, adequate intake, normal or appropriate body composition, no clinical loss of muscle/fat or deficiency signs |
| At risk of malnutrition | Reduced intake, recent weight loss, chronic disease, swallowing problem, or early muscle/fat loss, even if BMI is normal/high |
| Mild/moderate/severe malnutrition | Should be supported by a formal assessment, such as weight-loss history, BMI, muscle/fat loss, oedema, and functional decline. Do not assign severity from appearance alone. |
| Overnourished / obesity | Excess adiposity by BMI and preferably central adiposity assessment, while still screening for micronutrient and protein deficits |
Formal nutrition assessment combines body measurements, weight trajectory, dietary history, physical examination, disease burden, and function. Tietz Textbook of Laboratory Medicine, 7th ed., section “Anthropometry,” Table 46.3, BMI in Adults.
Important: use BMI-for-age or weight-for-height z scores in children and adolescents, not adult BMI cutoffs. Use pregnancy-specific assessment in pregnant patients.
2. Appearance: normal, ill-looking, or very ill-looking
“Looks ill” is an initial clinical impression, not a diagnosis or severity score. It must be followed by vital signs and focused assessment.
Harrison’s notes that general appearance helps establish an initial impression of illness severity; in acute cardiopulmonary illness, patients may be anxious, uncomfortable, pale, cyanotic, or diaphoretic. Harrison’s Principles of Internal Medicine, 22nd ed., p. 273.
A. Normal or comfortable appearance
Document this when the patient is:
- Alert, oriented, cooperative
- Comfortable at rest and speaking full sentences
- Not visibly breathless, distressed, drowsy, cyanosed, pale, diaphoretic, or in obvious pain
- Haemodynamically stable on measured vital signs
Example:
“Patient is conscious, cooperative, well oriented, comfortable at rest, and not in respiratory distress.”
Do not write “normal appearance” if the patient has alarming vital signs or serious symptoms.
B. Ill-looking patient
Use this phrase when the person visibly appears unwell but does not have immediate signs of critical instability.
Objective supporting findings may include:
- Facial expression of pain, anxiety, fatigue, or malaise
- Feverish appearance, pallor, dehydration, jaundice
- Mild tachypnoea or increased work of breathing
- Sweating/diaphoresis
- Reduced activity, poor interaction, or discomfort
- Localizing behavior, such as guarding a painful area
Example:
“Ill-looking, febrile and mildly dehydrated; conscious and oriented; appears uncomfortable due to abdominal pain. No cyanosis or respiratory distress.”
C. Very ill-looking / toxic / critically unwell appearance
Use this only when there are objective signs that suggest severe physiological derangement. Describe those signs, do not rely on the label alone.
Red flags include:
- Altered consciousness, confusion, agitation, or inability to stay awake
- Marked respiratory distress: gasping, inability to speak full sentences, use of accessory muscles, central cyanosis
- Shock features: cold clammy extremities, weak pulse, hypotension, delayed capillary refill, mottling
- Severe pain, profuse sweating, or inability to sit/lie comfortably
- Marked dehydration, seizures, active major bleeding
- Very abnormal temperature, heart rate, respiratory rate, oxygen saturation, or blood pressure
Example:
“Acutely ill-looking and toxic. Drowsy but arousable, tachypnoeic, cold and clammy, with delayed capillary refill and hypotension. Requires urgent resuscitation and senior review.”
A safer rule
If a patient appears “very ill,” record:
- Mental status
- Airway and breathing effort
- Circulation/perfusion
- Pain and hydration
- Complete vital signs, including oxygen saturation
- Early warning score used by your institution, such as NEWS2 in adults
3. Diet: vegetarian, non-vegetarian, or mixed diet
These categories should describe what the patient actually eats, not assumptions based on culture or religion.
| Label | Suggested definition and documentation |
|---|
| Vegetarian | Does not eat meat, poultry, or fish. Clarify dairy and eggs: vegan, lacto-vegetarian, ovo-vegetarian, lacto-ovo-vegetarian. |
| Non-vegetarian | Eats one or more animal-flesh foods, such as meat, poultry, or fish. State which and frequency. |
| Mixed diet | In many South Asian case sheets, commonly means a usual diet containing both plant foods and animal foods. This is essentially non-vegetarian, but is less precise. Clarify food groups and frequency. |
Preferred documentation examples
- “Lacto-ovo vegetarian: takes milk and eggs, no meat, poultry, or fish.”
- “Mixed/non-vegetarian diet: cereals, pulses, vegetables, eggs 4 times/week, chicken twice/week; no fish.”
- “Vegan diet for 3 years.”
- “Non-vegetarian diet, but avoids red meat.”
Also record:
- Number of meals/day
- Appetite and recent intake
- Food restrictions or fasting
- Protein sources
- Food allergies
- Any risk of vitamin B12, iron, calcium, vitamin D, or protein deficiency according to the dietary pattern and clinical setting
4. Alcohol history: do not simply label someone “alcoholic”
The word “alcoholic” is imprecise and stigmatizing. It can wrongly imply alcohol dependence. Use person-first, factual wording:
- “Does not drink alcohol”
- “Current alcohol use”
- “Former alcohol use, abstinent since…”
- “Hazardous alcohol use on screening”
- “Alcohol use disorder, diagnosed according to DSM-5/ICD criteria”
A. Record alcohol exposure quantitatively
Ask:
- Type: beer, wine, spirits, locally brewed drinks
- Quantity on a usual drinking day
- Frequency: days/week or days/month
- Heaviest use and binge episodes
- Duration in years
- Last drink and prior withdrawal symptoms
- Alcohol-related social, medical, occupational, or legal consequences
A US standard drink contains about 14 g of pure alcohol, roughly 355 mL beer, 150 mL wine, or 45 mL spirits. Yamada’s Textbook of Gastroenterology, 7th ed., section “Alcohol.”
Example:
“Current alcohol use: 2-3 standard drinks on 4 days/week for 8 years; last drink yesterday; denies morning drinking, withdrawal symptoms, or alcohol-related functional impairment.”
B. Use a validated screening scale
AUDIT
The Alcohol Use Disorders Identification Test (AUDIT) has 10 questions, total score 0-40.
- 0-7: lower-risk use, though clinical context matters
- ≥8: positive screen for hazardous/harmful use or possible alcohol use disorder, requiring further assessment
- Higher scores suggest greater risk and need for assessment/referral
Goldman-Cecil states that AUDIT assesses recent alcohol use and alcohol-related problems; each item is scored 0-4, and a total score of 8 is a positive result.
Goldman-Cecil Medicine, 26th ed., p. 3781. The
NIAAA screening resource also supports use of AUDIT-C for brief screening.
CAGE
CAGE is useful for lifetime alcohol-related problems:
- Cut down
- Annoyed by criticism
- Guilty
- Eye-opener
A score of 2 or more is a positive screen, but it does not establish a diagnosis and is less useful for detecting recent hazardous drinking.
5. Smoking status: smoker, non-smoker, former smoker
Do not record only “smoker” or “non-smoker.” Record type of tobacco, current status, quantity, duration, and exposure.
A. Standard cigarette-smoking categories
| Status | Practical definition |
|---|
| Never-smoker | Has smoked fewer than 100 cigarettes in their lifetime |
| Current smoker | Has smoked at least 100 cigarettes lifetime and currently smokes daily or on some days |
| Former smoker | Has smoked at least 100 cigarettes lifetime but does not smoke now |
| Current daily smoker | Smokes every day |
| Current occasional smoker | Smokes on some days but not every day |
A person who uses bidis, cigars, hookah/waterpipe, pipe tobacco, chewing tobacco, snuff, or vaping products should be documented separately. They should not automatically be called a cigarette smoker.
B. Quantify cigarette exposure with pack-years
[
\text{Pack-years} = \left(\frac{\text{cigarettes/day}}{20}\right) \times \text{years smoked}
]
Examples:
- 20 cigarettes/day for 10 years = 10 pack-years
- 10 cigarettes/day for 20 years = 10 pack-years
- 40 cigarettes/day for 15 years = 30 pack-years
Documentation examples
- “Never-smoker, no smokeless tobacco use.”
- “Current daily cigarette smoker: 15 cigarettes/day for 18 years, approximately 13.5 pack-years.”
- “Former smoker: 20 pack-years, stopped 6 years ago.”
- “Current bidi smoker, 12 bidis/day for 25 years. Cigarette pack-year conversion is not directly valid; record bidi quantity and duration.”
- “Uses chewing tobacco 5 times/day for 12 years; no cigarette smoking.”
Also ask about passive smoke exposure, especially in children, pregnant people, and patients with respiratory or cardiovascular disease.
A concise case-sheet template
General condition: Conscious, cooperative, oriented, comfortable at rest. Moderately built and adequately nourished. BMI 22.4 kg/m². No pallor, icterus, cyanosis, clubbing, lymphadenopathy, oedema, or obvious muscle wasting.
Diet: Mixed diet, three meals/day; adequate appetite.
Alcohol: No current alcohol use / current alcohol use quantified as ___ standard drinks, ___ days/week; AUDIT-C/AUDIT score ___.
Tobacco: Never-smoker / current daily smoker / former smoker. Exposure: ___ cigarettes/day for ___ years = ___ pack-years. Other tobacco exposure: ___.
General appearance: Comfortable / ill-looking / acutely ill-looking, with objective findings as described.
The central principle is: replace vague labels with objective measurements and observed findings whenever possible.