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Health Planning & Management
Source: Park's Textbook of Preventive and Social Medicine, Block 12
1. Planning and Management - Overview
Administration = "getting things done"
Management = "the purposeful and effective use of resources - manpower, materials and finances - for fulfilling a pre-determined objective"
The four basic activities of management:
| Activity | Meaning |
|---|
| (i) Planning | Determining what is to be done |
| (ii) Organizing | Setting up the framework/apparatus; enabling groups to do the work |
| (iii) Communicating | Motivating people to do the work |
| (iv) Monitoring (Controlling) | Checking that work is progressing satisfactorily |
2. Health Planning
Definition (National Health Planning):
"The orderly process of defining community health problems, identifying unmet needs and surveying the resources to meet them, establishing priority goals that are realistic and feasible and projecting administrative action to accomplish the purpose of the proposed programme."
Health planning is part of national development planning. Its purpose is to improve health services through the economic utilization of material, manpower, and financial resources.
Key Terms
| Term | Definition |
|---|
| Objective | Precise end-point - either achieved or not achieved |
| Target | A discrete activity (e.g., number of vasectomies done, blood films collected); allows a degree of achievement |
| Goal | The ultimate desired state; not constrained by time or resources; not necessarily attainable |
| Plan | A blueprint for taking action. Contains: objectives, policies, programmes, schedules, and budget |
| Programme | A sequence of activities designed to implement policies |
Health Needs vs. Demands
- Health needs = deficiencies in health calling for preventive, curative, control, or eradication measures (e.g., safe water, nutrition, immunization, family planning)
- People's needs as perceived by themselves may differ from experts' assessments
- In a democratic society, people's needs may be presented as demands
Resources
Resources = manpower, money, materials, skills, knowledge, techniques, and time needed for action towards stated objectives. Resources can be readily wasted without proper planning and management.
3. Pre-Planning Conditions
For successful health planning, the following pre-conditions are required:
- (a) Political will - Commitment at the highest levels (e.g., India's Family Planning Act, 1971)
- (b) Legal framework - Legislative backing (e.g., acts passed by Parliament)
- (c) Organization for planning - A structured body for preparing the plan (e.g., India's Planning Commission)
- (d) Administrative capacity - Coordination and implementation capacity at all levels (vested in Central and State Ministries of Health in India)
4. The Planning Cycle
The planning cycle involves a succession of steps:
Step 1: Analysis of the Health Situation
Minimum data required:
- (a) Population, age and sex structure
- (b) Statistics of morbidity and mortality
- (c) Epidemiology and geographical distribution of diseases
- (d) Medical care facilities - hospitals, health centres, public and private agencies
- (e) Technical manpower of various categories
- (f) Training facilities available
- (g) Attitudes and beliefs of the population towards disease, cure, and prevention
Step 2: Establishment of Objectives and Goals
- Objectives must be set at all organizational levels (general at the top, specific at lower levels)
- May be short-term or long-term
- Serve both as a guide to action and a yardstick to measure performance
- Modern tools: cost-benefit analysis, input-output study
Step 3: Assessment of Resources
Balance struck between what is required and what is available (manpower, money, materials, skills, knowledge, techniques)
Step 4: Fixing Priorities
Once problems, resources, and objectives are determined, priorities are set among competing needs
Steps 5-8: Programme Design, Implementation, Monitoring, and Evaluation
The cycle is continuous - evaluation feeds back into re-analysis and re-planning
5. Management Methods and Techniques
A. Methods Based on Behavioural Sciences
1. Organizational Design
- Poor organization = waste of resources
- Organization must be suited to its current situation and the needs it serves
- Health service organization should meet the health needs and demands of the people
- Should be reviewed every few years due to changing concepts, problems, and technology
2. Personnel Management
- Skilful use of human resources; includes:
- Proper selection, training, and motivation
- Division of responsibility and distribution of roles
- Avoiding "square pegs in round holes" (technical staff not suited to administration should not be given administrative burdens)
- Incentives for better work and opportunities for promotion
- Effective design of "health teams"
3. Communication
- Communication barriers exist at multiple levels: doctor-patient, doctor-nurse, senior-junior, directorate-ministry, and between ministries
- Barriers cause: delays in reporting, delays in statistics compilation, delays in release of supplies and salaries, delays in remedial action
- A key task of health management is to establish suitable vertical and horizontal communication channels
4. Information Systems
- Information needed for day-to-day management of the health system
- System must be tailored to management needs
- Sources: both formal and informal
- Health Management Information System (HMIS): core tool for decision-making
5. Management by Objectives (MBO)
- Setting clear, measurable objectives at all levels of the organization
- Staff are evaluated against the objectives they help to set
B. Quantitative Methods
1. Cost-Benefit Analysis
- Economic benefits of a programme are compared with its cost
- Benefits expressed in monetary terms
- Main drawback: benefits in health (e.g., lives saved) cannot always be monetized
2. Cost-Effectiveness Analysis
- More promising for health field than cost-benefit analysis
- Benefits expressed as results achieved (e.g., lives saved, days free from disease) rather than monetary terms
3. Cost-Accounting
- Provides basic data on cost structure of any programme
- Three purposes: (a) cost control; (b) planning and allocation of manpower and financial resources; (c) pricing of cost reimbursement
4. Input-Output Analysis
- Input = all health service activities consuming resources (manpower, money, materials, time)
- Output = useful outcomes (cases treated, lives saved, inoculations performed)
- Shows how much input is needed to produce a unit of output; allows modeling effects of changing inputs
5. Model
- An abstraction of reality used to understand how factors in a situation interact
- Basic concept of management science; aids the decision-making process
6. Systems Analysis
- Helps decision-makers choose a course of action by investigating the problem, searching out objectives, finding alternative solutions, and evaluating them in terms of cost-effectiveness
- Applicable to: hospital supply systems, information systems, outpatient clinics, total community health service systems
7. Network Analysis
- A graphic plan of all events and activities required to reach an end objective
- Two common types: PERT (Programme Evaluation and Review Technique) and CPM (Critical Path Method)
- Brings greater discipline in planning
8. Planning-Programming-Budgeting System (PPBS)
- Helps decision-makers allocate resources to achieve objectives in the most effective way
- Groups activities into programmes related to each objective
- Related approach: Zero Budget Approach - all budgets start at zero and must be justified on a year-to-year basis
9. Work Sampling
- Systematic observation and recording of activities at predetermined or random intervals
- Parameters analyzed: type of activities performed, time needed for specified jobs
- Used for doctors, nurses, pharmacists, and laboratory technicians
- Helps standardize methods and determine manpower needs
10. Decision Making
- Analogous to differential diagnosis in clinical medicine
- Decisions should be made at the level where the best decisions can be made (not necessarily at the top)
- Should not be made with incomplete data
- Health sector decisions: development of resources, optimum workload, strategies for providing care
6. Health Planning in India
Health planning in India is an integral part of national socio-economic planning. Key milestones:
- Bhore Committee (1946): Laid guidelines for national health planning
- Alma-Ata Declaration: Made primary health care the central function and main focus of the national health system
- National Health Policy (1983 & 2002): Guided approach for health sector in Five-Year Plans
- Goal: Health for All by the year 2000
Planning Commission (1950-2015)
- Set up in 1950 to assess material, capital, and human resources and draft development plans
- A Perspective Planning Division (1957) makes projections 20-25 years into the future
- Composition: Chairman, Deputy Chairman, 5 members
- Functions through: Programme Advisers, General Secretariat, and Technical Divisions
- Formulated successive Five-Year Plans
- Planning decentralised to Decentralised District Planning by 2000
NITI Aayog (2015-present)
- Replaced the Planning Commission on 1st January 2015
- Full form: National Institution for Transforming India
- Role: Strategic "think-tank" providing directional and technical advice to Central and State governments
- Also monitors and evaluates programme implementation; focuses on technology upgradation and capacity building
7. Health Sector Planning
The Planning Commission divided the health sector into the following sub-sectors:
- Water supply and sanitation
- Control of communicable diseases
- Medical education, training and research
- Medical care including hospitals, dispensaries, and primary health centres
- Family planning
- Other health activities
8. National Health Policy - 2017
The NHP 2017 was necessitated by four major contextual changes:
- Changing health priorities - declining maternal/child mortality but rising NCDs and some infectious diseases
- Growing health care industry - estimated at double-digit growth
- Catastrophic health expenditure - a major contributor to poverty
- Enhanced fiscal capacity due to rising economic growth
Primary Aim: To inform, clarify, strengthen and prioritize the Government's role in shaping health systems - including investments, healthcare organization, disease prevention, health promotion, technology access, human resources, medical pluralism, financial protection, regulation, and health assurance.
Specific Goals (Three Components)
A. Health Status and Programme Impact
- Reduce under-5 mortality to 23 per 1,000 live births by 2025
- Reduce infant mortality rate to 28 by 2019
- Reduce maternal mortality ratio to 100 per 100,000 live births by 2020
- Reduce total fertility rate to 2.1 by 2025
- Reduce prevalence of blindness to 0.25% by 2025
- Reduce premature mortality from cardiovascular disease, cancer, diabetes and chronic respiratory disease by 25% by 2025
B. Health Systems Performance
- Increase utilization of public health facilities by 50% from current levels by 2025
- Ensure availability of free essential drugs and diagnostics to all patients in public facilities by 2025
- Establish primary and secondary care facilities as per norms in high-priority districts by 2025
C. Health System Strengthening (Health Management Information)
- Ensure district-level electronic database of health system components by 2020
- Strengthen health surveillance systems and establish disease registries by 2020
- Establish federated integrated health information architecture and national health information network by 2025
Park's Textbook of Preventive and Social Medicine - Block 12, Chapter: Planning and Management